We respect your privacy
Last Updated 21April 2020
Who we are
Mandala Yoga Ireland is a registered partnership established in April 2018.
We host regular morning, evening, weekend yoga classes in Haddington Road. As well as online classes broadcast over the internet. Our classes are suitable for beginners, improvers and advanced practitioners. Check out our styles here.
Partnership Registration Number: 617781
Registered address: Mandala Yoga Ireland, 86 The Northumberlands, Lower Mount Street, Dublin 2
Eircode: D02 ED79
What data we capture
Mandala Yoga Ireland and its representatives are the ‘Data Controller’ of any personal data you provide to us. We only collect basic personal data about you for membership management, marketing or promotional purposes. Personal information provided by you and then retained by us in either paper or via electronic means includes:
- Your first name and surname (mandatory)
- Your email address (mandatory)
- Your mobile number (IF provided by you)
- Your correspondence address (IF provided by you)
- Notification of an injury or illness (IF provided by you)
- For the specific purpose of managing your membership/ subscription with us we also maintain a record of
- Your historic attendance at our classes, events or workshops
- Current packs/memberships – details about dates, packs and expiry dates
- Details of packs purchased in the past
- All previous purchases or activities associated with the services we offer.
NOTE: Any additional personal/health information about pregnancy yoga students captured on the mandatory prenatal registration form for the purposes of facilitating prenatal classes are the sole responsibility of Yoga To Inspire. Personal information is not shared with Mandala Yoga.
On occasion we may record yoga classes or take pictures of ‘live’ classes for use on our website and/or social media channels. Where any video/picture content would identify you personally (via facial recognition) we will first ask your consent.
Should we ever post or include something on our website or on social media inadvertently without your consent then please contact us immediately and we will rectify this.
When you choose to ‘like’ or ‘follow’ Mandala Yoga via any of our social media channels (Facebook / Instagram / Twitter / Linked In) we accept this as your consent to have your name or picture included and request that you proactively manage your own privacy settings in these public channels. Should we ever post or include something on our social media channels that inadvertently you are not happy with please contact us immediately via firstname.lastname@example.org and we will attempt to rectify this.
Why we need your data
We need to know and keep some basic personal data about you to provide you with ongoing membership services and facilitate your attendance at our classes, workshops or events. We will not collect or retain any superfluous personal data that we do not need.
We collect and store information you submit to us when making a booking, for the purpose of reserving your requested spaces at our classes and maintaining a record of attendance.
What we do with your data
All the personal data we manage is processed solely and exclusively by authorised personnel from Mandala Yoga Ireland (including our approved team of instructors) in the Republic of Ireland where it is captured.
We use the following third party providers to help run our business:
Mail Chimp is our email marketing automation tool. When you subscribe to our mailing list or sign up as a member your email address and name (and any other details you choose to provide us with) are transferred to Mail Chimp for processing in accordance with Mailchimp privacy and terms and conditions.
We use Punchpass as our membership management system software. When you register as a Mandala member your email address and name (and any other details you choose to provide are transferred to Punchpass for processing in accordance with Punchpass terms and conditions and privacy.
We use ZOOM videoconferencing application to host our online yoga classes.
Yoga To Inspire (Isabella Bottini) is our partner yoga studio providing pregnancy yoga classes. All health and pregnancy related info is held securely by Yoga To Inspire. And is only accessible and shared between Bella Bottini and each individual student. Information is treated with the utmost of confidence and stored securely. Any students can request access to the information captured and request to view or delete it.
For the purposes of IT hosting and maintenance your personal information is located on servers located within the European Union and Republic of Ireland. No third parties can have access to your personal data.
ONLINE CLASSES | CLASS RECORDINGS
To meet the requirements of insurance cover and to protect both students and teachers, the Mandala Yoga ONLINE classes are recorded from start of class to end of class. Students will be advised in the ‘waiting room’ that the class is being recorded.
Choosing to enter the waiting room is deemed as an acceptance by you that you accept this condition of practicing with us. You can choose to remain on mute and have your video OFF for the entire duration of the class. You can also choose to Rename yourself before entering the room.
Classes are primarily recorded for insurance purposes. Classes are also recorded to allow the subsequent /potential redistribution and/or rebroadcasting of any given class for Free OR for a fee depending on my pack.
Students will be advance notified in all class registrations via email that the class is being recorded. If you choose to decline to participate you can seek a full refund within 24 hours of class start time.
The parts of class to be recorded will be the beginning and end only and the instructor and demo teacher only will be filmed. Students’ practice will not be recorded unless a student specifically and explicitly consents to this..
Access to all online classes will be restricted by a password. This is designed to maximise security and minimise potential disruption to the online class environment.
Students have the right to keep their video switched off and sound ‘muted’ to protect their privacy. Students can also ‘rename’ their device or persona if they wish to remain anonymous within the online environment.
Where ‘in person’ classes are taking place, these may also be recorded for live online broadcasting. Students can choose to practise in the video ‘exclusion zone’ within the physical room so their presence will not be recorded. It is the responsibility of the student to let the instructor know and to remain in the ‘exclusion zone’ at all times during the class.
In addition to the above general terms and conditions the following additional terms apply for students practicing with us who are pregnant or suspect they may be pregnant. If you are pregnant or suspect you are pregnant please advise the teacher privately before class commences.
For students who are pregnant and attending prenatal classes with Bella Bottini (Yoga To Inspire) please note an additional registration form and waiver must be signed before attending antenatal pregnancy classes. Any information captured is the responsibility of Yoga To Inspire, will be kept entirely confidential. Any information and will not be shared with Mandala Yoga (unless you agree to do so for any specific reason and give your explicit consent).
Your doctor should be made aware that you are participating in prenatal yoga classes and practicing only from 12 weeks of pregnancy. Mandala Yoga, its owners, associated instructors or employees accept no responsibility for any injuries suffered by a student caused in whole or in part, by a failure to follow the instructions given.
How we secure your data
We have Data Protection guidelines in place to oversee the effective and secure processing of your personal data. We take every reasonable and appropriate measure to protect your personal Information from loss, misuse or unauthorised access, disclosure, alteration and destruction. In the unlikely event of a data breach we will notify you as soon as possible and indicate any steps we have taken to remedy the situation and steps we advise you to take.
How long we keep your data
Your personal information – such as name and email address – which we use for marketing and membership communication purposes, will be kept with us until you notify us that you no longer wish to receive any more communications from us. You can unsubscribe from us at any point by contacting us via email@example.com
In the case of membership/card purchases, we hold basic transaction history for six years to comply with revenue reporting requirements.
From time to time we would like to use your name and email address to inform you of future offers and similar events. (This information is not shared with third parties.) You can unsubscribe at any time via phone or email.
If you have not already subscribed to our mailing list but would like to – you can do so here.
If at any point you believe the information we hold on record for you is incorrect or excessive, you can request to see this information and have it either corrected or deleted. (This does not include any data we are obliged to keep for administrative, legal, or security purposes.)
If you wish to raise a complaint on how we have handled your personal data, contact us immediately to have the matter investigated.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law, you can make a complaint to the Irish Data Protection Commissioner’s Office.
Cookies & Tracking
Specifically in relation to the operation of our Mandala Yoga Ireland website (www.mandalayoga.ie) our site will not identify you personally as a user of the site other than via any information you choose to volunteer – for example if you were to comment on our blog.
However, we may use various technologies to collect and store information about when you use our website.
Data protection Officer
If you wish to update, delete, or change any Personal Information we hold for you, or you have a concern about the way in which we have handled any privacy matter, please email firstname.lastname@example.org
Alternatively you can also use our postal address: FAO: Data Protection Officer: Mandala Yoga Ireland, 86 The Northumberlands, Lower Mount Street, Dublin 2, Ireland.